Kings Park West Community Association

Annual Membership Meeting Minutes

July 20, 2022

Board members in attendance:  Larry Velte, Maureen Pettis, Mark Heppner, and Diane Jeffers.

Burke Community Management Group representatives: Robbie Terrant and Joyce Mullins.

Meeting called to order:  7:32 p.m. 

Establish that quorum is present:  Ninety-seven members were present (4 board members, 4 KPWCA members, and 89 by proxy).  A quorum is 58 members.

Report on the State of the Community Association:

  • Membership status: Membership was informed there are 580 single-family homes in the community association.
  • Primary Budget Expenses: Membership was informed that a majority of the receipts from annual assessments are used to cover fees charged by the management company (BCMG), pay for insurance, and maintain common land.
  • Trees: Membership was informed the Board works regularly with vendors to take care of hazardous trees on common land. 
  • Liens: Membership was informed that there are 10 properties with liens due to unpaid annual assessments.  About $4000 is owed to KPWCA.  Board is reviewing courses of action.
  • Architectural controls: Membership was reminded to follow KPWCA guidance concerning construction, particularly fences and decks, before starting their projects.  Board may only control what is specified in the covenants. 
  • HOA disclosure packets: Per state law, sellers need to obtain HOA disclosure packets and provide them to the buyer at the time of closing.  Information on disclosure packets is on the KPWCA website (

Treasurer’s Report/Proposed Budget for 2022-2023:  Treasurer provided an overview for the membership and explained the annual assessment will likely remain at $40/property for fiscal year 2023. 

Election of Board Members:  Jim Bovino and Maureen Pettis were re-elected to the board to serve another 3-year term.  Sharon Decker volunteered to serve as a Director for a year, completing Nancy Grant's unfinished term, which expires in 2023.

Board Meeting Schedule:  Membership was reminded the monthly meetings are held the second Wednesday of the month at Laurel Ridge Elementary School.


Open Discussion:

  • Question:  Do architectural controls apply to homes built before the HOA was formed? 

            Answer:  The architectural review committee (ARC) rarely denies a request for        modification to a home.  For example, design of windows and doors is not really a      concern to the ARC.  Board wants to maintain architectural harmony in the community but believes the attitude of a neighbor is more important than attitude of the   Board.

  • Question:  Are all the homeowners paying their annual assessment?

            Answer:  No.  Board has placed liens on a small number of properties whose           homeowners are delinquent in paying the annual assessment.  Board intends to take non-        judicial action this next fiscal year to address this concern.


Meeting adjourned:  Hearing no further business, the meeting adjourned at 8:19 p.m.