May 18, 2022 Board of Directors Meeting Minutes

Kings Park West Community Association

Board of Directors Meeting Minutes

May 18, 2022

Board Members in Attendance:  Larry Velte, Maureen Pettis, Mark Heppner, Jim Bovino, and Diane Jeffers.

Meeting called to order:  7:35 pm. 

Approval of April 2022 Meeting Minutes:  Approved as amended.

Treasurer’s Report:  April 2022 financials reflected the following:  one CIT Operating Account with a balance of $15,231.41; two general fund CD's with balances of $5,522.43 and $5,505.47; one Reserve Study CD with a balance of $21,894.22; [Accounts Receivable - $6,304.63; Allowance for Bad Debts - ($3,905.41); Assessments Receivable - $259.90; Interest Receivable - ($258.63); Prepaid Expenses - $301.19]; total other current assets with balances of $2,701.68; bringing the total assets to a balance of $50,855.21.

Old Business:

  • 2020-2021 Assessments/Liens: Ten homeowners have liens for unpaid assessments in prior years.  Four homeowners owe $120 for unpaid 2020-2021 assessments.    
  • 2021-2022 Assessments: Four homeowners owe $80 for assessments, 31 homeowners owe $40 for assessments.  Assessments were due by October 1, 2021.
  • Expired Check: Board still waiting for Burke Community Management Group (BCMG) to place a stop payment on a $150 check written February 25, 2020, to the US Post Office and has never been canceled.
  • Shanes Creek Stream Restoration: Fairfax County has begun restoration of Rabbit Branch Tributary at Collingham Drive; construction to be substantially completed in early winter 2023.

New Business:

  • Tree Work: Board received bid to cut down three trees on common land near Tapestry Drive.  Board approved motion to postpone acceptance of bid pending further activity.  
  • 2022 Annual Meeting: Board is preparing for the annual meeting scheduled for July 20, 2022.  Board will ask BCMG to mail notification letters, proxies, and proposed 2022-2023 budget.  Diane Jeffers will serve as nominating committee chair for the election of board members.
  • Virginia SCC: Board will provide updated list of directors to the Virginia State Corporation Commission for the annual report.
  • Correspondence from members: (1) Member has questions about construction behind his home.  Board will contact member.  (2) Member has questions about building birdhouses on common land.  The Board will consider any appropriate requests.
  • Board Meeting Schedule: Next meeting is scheduled for June 8, 2022.

Hearing no further business, the meeting adjourned at 8:40 pm.