October 13, 2021 Board of Directors Meeting Minutes

Kings Park West Community Association

Board of Directors Meeting Minutes

October 13, 2021

Board Members in Attendance:  Larry Velte, Carolyn LaRosa, Maureen Pettis, Mark Heppner, James Bovino, & Diane Jeffers.

Meeting called to order:  7:32 pm. 

Approval of September 2021 Meeting Minutes:  Approved.

Treasurer’s Report:  September 2021 financials reflected the following:  one CIT Operating Account with a balance of $20,830.00; Cash in Transit with a balance of $1,000.00; two general fund CD's with balances of $5,521.87 and $5,504.92; one Reserve Study CD with a balance of $20,892.08; [Accounts Receivable - $13,620.43; Allowance for Bad Debts - ($3,905.41); Assessments Receivable - $259.90; Interest Receivable - ($258.63); Prepaid Expenses - $301.19]; total other current assets with balances of $10,017.48; bringing the total assets to a balance of $63,766.35.

Board approved motion to modify the Liabilities & Equity accounting lines on the balance sheet to reflect recommended standard accounting practices.

Old Business:

  • Annual Assessments/Liens: Larry and Maureen met with Burke Community Management Company to discuss the status of assessments/liens.  Final notice letters were sent to 31 homeowners who have not paid the fiscal year 2020-2021 assessments.  Past due assessments not received by November 15, 2021, will result in liens placed on those properties in December 2021.
  • Annual State Corporation Commission Report: Board filed the report and identified the KPWCA directors as required.
  • KPW Herald: Article explaining the purpose of the KPW Community Association and how it is different from the KPW Civic Association was published. Additional Herald articles will be submitted.
  • Tree Work: Two diseased trees on KPWCA land endangering member’s property at 10404 Ashcroft Way were removed.  Board paid the vendor for completed work.
  • Member Correspondence: Member submitted map of home owner associations in our neighborhoods.  Map will be posted on KPWCA website.

New Business:

  • KPWCA Officers: Nancy Grant is no longer a homeowner in KPW and Board will seek to appoint a replacement to fill the vacant post.
  • Member Correspondence: Several members prefer electronic/online forms of payment to pay annual assessment rather than writing a check but that option is not currently available.  Board will consult with management company to see if an online payment option can be made available.
  • Monthly Meetings: Board has returned to meeting in-person at the Laurel Ridge Elementary School CCS Multi-purpose room.  Meetings are scheduled the second Wednesday of the month at 7:30 pm.

Hearing no further business, the meeting adjourned at 8:22 pm.