2019 Annual Membership Meeting Minutes

Kings Park West Community Association

Annual Membership Meeting Minutes

May 15, 2019

Board Members in Attendance: Nancy Grant, Larry Velte, Maureen Pettis, Mark Heppner, Jim Bovino, Jillian Mueller, and Carolyn LaRosa.

Burke Community Management Representatives: Ms. Crystal Terrant and Ms. Jessica Nohre.

Meeting called to order: 7:30 p.m.

Establish that quorum is present: Eight-four persons were present (7 board members, 6 KPWCA members, and 71 proxies).

Report on the State of the Community Association:

  • Membership status (Nancy):  Membership was informed there are 580 single-family homes in the community association.
  • Tree/Streambed erosion issues (Larry/Jim):  Membership was informed about challenges with trees on common property and efforts to work with Fairfax County authorities to address streambed erosion and stormwater management.
  • HOA protocol/covenants (Larry/Carolyn):  Membership was reminded to follow KPWCA guidance concerning construction, particularly fences, before starting their projects. Homeowners need to get disclosure packets at the time of sale.
  • Liens (Larry):  Membership was informed that there are 14 properties with liens due to unpaid annual assessments. About $3100 is owed to KPWCA. Board is reviewing courses of action.
  • Absentee Homeowners (Larry):  Membership was reminded that the mailing address of the homeowner must be on file with the KPWCA board.

Treasurer’s Report/Proposed Budget for 2019-2020: Treasurer provided an overview for the membership and explained the annual assessment will likely remain at $40/property for the next year.

Election of Board Members: Jim Bovino, Mark Heppner, and Larry Velte were re-elected to the board to serve another 3-year term. Jillian Mueller resigned from the Board.

Board Meetings Announcement: Membership was reminded the monthly meetings are held the second Wednesday of the month; the next 3 meetings will be on June 12, July 10, and August 14, 2019.

Open Discussion:

  • Question: How does HOA determine common land?

            Answer: Plats of lot will identify common land.

  • Question: Could someone not pay the annual assessment because they thought they had already paid or were confused with the civic association dues?

            Answer: Possibly. Homeowners should have received a disclosure packet at sale of property. HOA tried before to change its name to something distinctive from the Civic Association, but was not allowed to.

  • Question: Who should homeowners contact when they illegally parked commercial vehicles?

            Answer: Call the county police for any county specific violations.

  • Question: What is the KPWCA website?

            Answer: KPWHOA.org. The email is This email address is being protected from spambots. You need JavaScript enabled to view it..

  • Question: What type of insurance does the Board carry?

    Answer: Liability insurance.

Meeting adjourned: Hearing no further business, the meeting adjourned at 8:25 p.m.