Kings Park West Community Association

Board of Directors Meeting Minutes

November 18, 2015

Board Members in Attendance: Larry Velte, Mark Heppner, Maureen Pettis, Jillian Mueller, Jim Bovino, Linda Fournier, and Linda Bufano

Meeting called to order: 7:30 p.m.

Approval of October Meeting Minutes:   Approved 6–0

Treasurer’s Report:  Checking account balance is $24,764.14; accounts receivable balance is $5,492.86; two general fund CD’s in the amount of $5,337.71 and $5,339.20; and reserve study CD is $17,598.22, bringing the total to: $58,532.13.

Old Business:

• Lien Status – No new information – Currently 14 liens on 10 properties.
• Holly Trees – We will get quotes and expert advice on trimming, removing, and/or replacing this greenery.
• Architectural Control Action – Although an addition was not HOA approved prior to building, we will rescind the notification of noncompliance from their file.

New Business:

• Board Vacancy – We voted 6-0 to have Linda Bufano fill the empty Board seat left as a result of Suzanne Cerney resigning.
• 2014/2015 Audit – The audit pointed out two things: (1) The balance of the operating budget was too high; (2) The cash balance was low, due to nonpayment of fees.
• 2014 Income Taxes – We do not owe any taxes, and we will sign and submit the paperwork by February 2016.
• Unkempt Property – An unkempt property was bought to the Board’s attention, and we will call Supervisor Cook’s office and possibly Fairfax County Zoning.
• Encroachment – When examining a property for sale to ensure it did not have any violations, a Board member found that the fence encroached on HOA property.  He told the potential buyers of the encroachment; they acknowledged; and, they said that they planned to install a new fence and would follow the established property lines.
• Waterline Easement – A non-member asked for approval to establish an easement across HOA property to install a waterline.  After discussing the matter, the Board voted against the easement 7-0.  We will send the non-member a letter to advise him that the Board voted against running the waterline across HOA property.
• Homeowner Request – A homeowner asked if she could take possession of a strip of HOA property that abuts to her property.  After a discussion, the Board determined that they cannot approve transfer of HOA property to a homeowner.

Hearing no further business, the meeting adjourned at 8:35 p.m.