Kings Park West Community Association

Board of Directors Meeting Minutes

February 11, 2015

In attendance: Larry Velte, Mark Heppner, Linda Fournier, Suzanne Cerney, & Maureen Pettis

Meeting called to order: 7:30 p.m.

Approval of January Meeting Minutes:   Approved 5–0, with edits.

Treasurer’s Report:  Checking account balance is $24,862.70; accounts receivable balance is $1,860.70; two general fund CD’s in the amount of $5,337.71 and $5,334.32; and reserve study CD is $17,582.13, bringing the total to: $54,977.56.

Old Business:  In reference to a homeowner reporting that a stream located on common land behind his property was causing erosion, the Fairfax County office responsible for storm water planning told a Board member that the stream restoration project for that particular stream did not make the county budget this fiscal year.  He said that the tributary which affects the member’s property will be evaluated, but if it made the list, it would be months before any work was done.  The Board member will follow up with the County and update the Board in our March meeting.

The Board will conduct their annual tree survey sometime in March 2015.   

New Business:

• Income Taxes – Income tax forms were completed, signed, and mailed to Burke Community Management Group.  We did not own any taxes.
• Aggressive Dog Letter – The Board voted 5-0 to approve a letter and send it to a homeowner with a dog showing aggression towards pedestrians.
• Website – The HOA website was hacked, and the hackers attempted to use it for phishing—attempt to acquire sensitive information—from individuals going to the website.  Our webmaster immediately took down the website, changed the password, and there was apparently no compromise to information contained on the site.
• Annual Meeting Preparation – Annual meeting is tentatively set for May 11, 2015.  The Board is attempting to find meeting space.  Annual meeting card reminders will be sent by April 1, 2015, and notification of the meeting will be mailed by April 15, 2015.  Members up for election are Maureen Pettis and Jim Bovino.

Communication from Member:  A homeowner contacted the Board about unkempt properties, inquired about Fairfax County zoning and HOA convents, and contacted Fairfax County to report the property.  Therefore, there was no action required by the Board

Hearing no further business, the meeting adjourned at 8:15 p.m.