Kings Park West Community Association

Board of Directors Meeting Minutes

November 13, 2013


In attendance: Joe Meyer, Maureen Pettis, Mark Heppner, Linda Bufano, Larry Velte, Linda Fournier


Meeting called to order at 7:35 p.m.


Approval of October Meeting Minutes: The October minutes were approved electronically by all board members.


Treasurer’s Report: The board was informed that the current checking account balance as of October 31, 2013 is $18,065.15; the savings account is at $1,712.70; there are 2 general fund CD’s in the amount of $5,312.37 each, and the reserve CD is $15,513.02 bringing the BB&T grand total to: $45,915.67. Financials were not received from RCS and the fund amounts from the CAB checking account were unknown.  Nor was there a status update on assessments.


The Board is still unsure if Rod sent the second reminder letter. New management agent, Derenda Culligan, was present at meeting and stated she has received nothing from RCS. Derenda asked to see CAB account statements balance. Derenda requested a copy of insurance policy from Hardy.  Maureen, Joe, and Mark signed Mutual of Omaha bank accounts as authorized agent of KPWCA. 


Two HOA packets need to be followed up on since the homes have sold. Question is whether the money was put into our account by RCS. Needs to be reviewed.


A homeowner on Kaywood Court paid the dues owed from last year and this year including fees for the lien; Larry will work on a letter indicated that the account is in good standing since the paperwork for the lien release may take a few days.  


Bridge/Path issue: Board discussed Bridge and Path letter response to Ms. Johnston. Linda F. motioned to vote whether we build bridge or path.  Maureen seconded.  Opposed 5-0.  Linda B. had left meeting prior to vote.


Fence:  Last year the Board voted to take an action to fix the homeowner’s fence where trees from the common property were encroaching. However no estimate was received until recently. The initial conversation, based on our records, indicated that the homeowner did not want the trees cut down, but he asked for repairing and/or relocating his fence.  Linda F. shared the estimate with the Board. This estimate shows a different design that goes in between the trees. The Board agreed that tree removal would be more costly than repairing the fence.


Mark moved to pay up to the estimated $795.00 upon completion of the fence with the proviso to the homeowner that this is a onetime fix; no further remedy may be sought; and the homeowner will be solely responsible for any future damage to his fence and/or property. Joe seconded; Approved 6-1.


New Business: The Board reviewed the contract with ACM Corporation.  Joe and Muareen signed the contract to hire ACM Corporation as the KPWCA Management Agent.


Larry reported on the Virginia Legislative and Regulatory Update meeting he attended, and discussed covenants and restrictions on signs and solar panels.

Larry received a communication from Bill Dempsey concerning a refinancing question and the definition of a pipe stem, which is defined as a driveway and is thus a private issue.


Hearing no new business Joe motioned to adjourn; Larry. seconded. Concluded at 8:51p.m.