Kings Park West Community Association
Board of Directors Meeting Minutes
November 14, 2012
In attendance: Armand Fournier, Linda Bufano, Maureen Pettis, Larry Velte & Mark Heppner.
Meeting called to order at 7:31 pm.
Approval of October Meeting Minutes: The October minutes were reviewed; Linda motioned to approve, Armand seconded; approved 5-0.
Treasurer’s Report: The board was informed that the current checking account balance as of October 31, 2012 is $18,341.28; the savings account is $7,010.81; and there are 2 general fund CD’s in the amount of $5,285.59 each; and the reserve CD at $13,461.67 bringing the grand total to $49,384.94.
Assessment: As of October 31, 2012, 30 homeowners have not paid their 2012 assessment. The November 12, 2012 report indicates the total number outstanding is 29. Mark will check with RCS regarding the addresses the assessment letters have been sent to and Linda will double check the addresses using the County’s website. Armand made a motion, and Mark seconded, forgiving the .20 late fees for those homeowners that had previously paid the $40 assessment; approved 5-0.
Website Update: Armand did not find an alternative to our current website situation. Linda suggested putting an ad in the KPW Herald. Discussion was tabled until December meeting.
2012 Audit and Taxes: Mark has been working with Goldkland & Associates on the 2012 audit and taxes. We anticipate the audit will be finished by the end of November. Mark will check with RCS to make sure they are responding as necessary to Goldkland. Armand asked Goldkland to submit an extension to the Federal tax filing that was due in September. Goldkland acknowledged that the extension paperwork had been filed.
New Business: Larry will contact Robinson with a complaint due to their failure to unlock the planned meeting room for the monthly Board meeting. This is the second consecutive month where the Board was unable to use the room as scheduled.
Tree on Heversham: Two of the HOA’s trees are pushing up against a fence on the owner’s property. The owner would like us to relocate his fence. The Board noted that there are about 5 sections, or 40 feet of his fence that would need to be relocated, which is likely to be less expensive than removing the tree. Larry made a motion to approve replacing the fence, Armand seconded; approved 5-0. Armand will send the homeowner our decision via email and ask him to get estimates. We will get estimates as well.
Hearing no new business, Linda motioned to adjourn at 7:54 pm, Maureen seconded.