Kings Park West Community Association

Board of Directors Meeting Minutes

October 10, 2012

In attendance: Joe Meyer, Maureen Pettis, Mark Heppner, Linda Bufano, Larry Velte, Armand Fournier

Meeting called to order at 7:30.

Approval of September Meeting Minutes: Linda moved to approve the August minutes, Joe seconded.  Approved 6-0.

Treasurer’s Report: The board was informed that the current checking account balance as September 30, 2012 is $17,575.88; the savings account is at $6,910.52; there are 2 general fund CD’s in the amount of $5,285.59 each, and the reserve CD is $13,461.67 bringing the grand total to: $48,519.25

Assessment:  Still have approximately 70 homeowners unpaid for 2012 assessment.  Mark will check with Rod to make sure September letters went out, and check on the number of payments received in early October.  Mark will also remind Rod to send out additional letter in October.  Joe suggested Mark request the addresses Rod is using as several people on the unpaid list were thought to either have moved or did not live at the address where the dwelling is located. 

Encroachment Letter: The encroachment letter will be postponed until the Board does the tree walkthrough in March 2013.

Website Update: We appreciate our webmaster doing this service for no cost, however not all of the required postings are occurring in a timely manner.  Armand and Mark will look into the costs of creating and maintaining a new website.

2012 Audit and Taxes: Audit/taxes are being worked on.  Mark will follow-up.  As RCS’ contract is up for renewal in 2013, the Board discussed steps to procure competitive bids from other management companies.

Tree on Allenby: Armand will put together some material for quotes.  This tree originally was thought not to be on common property, but a new homeowner just purchased the house and the tree is on the HOA’s property.

Tree Work Notice Letter: Maureen drafted a letter, and some edits were suggested.  She will put together new letter and send to the Board Members for approval.

Larry Velte thanked everyone for their expressions of concern.

Hearing no new business, Linda motioned to adjourn; Maureen seconded. Concluded at 8:12 p.m.