Kings Park West Community Association

Board of Directors Meeting Minutes

May 12, 2010

In attendance: Joe Meyer, Linda Fournier, Linda Bufano, Virginia Scattergood, Jim Messinger, Mary Hovland, Larry Velte

Meeting called to order at 7:39pm. 

Approval of April Meeting Minutes: The April minutes were reviewed and approved.  Joe motioned to approve them, Linda F. seconded.  Approved 6-0.

Treasurer’s Report: The board was informed that the current checking account balance is $6,550.85; there are 2 general fund CD’s in the amount of $5,162.50 each; 3 general fund CD’s in the amount of $5,308.04 each; and the reserve at $10,789.46 bringing the grand total to: $43,589.43.

Jim indicated that the year’s expenses came very close to the 2010 budget.

Assessment Response:  7 out of 11 first time non-paying households have now paid their annual assessment. Jim motioned to waive late fees on households that recently paid.  Larry seconded; approved 6-0.      

Old Business:  Tree removal has been completed.

Roberts Road dam: Project ongoing.

Entrance sign at Sideburn: Joe is still coordinating with Tony Velluci to talk to homeowner whose property the sign is on, to arrange a time for repair. 

Common property donation: The land in question is on the west side of Roberts, bounded by the south side of Commonwealth.  Another lot north of Commonwealth and abutting Robinson was also included.   Joe mentioned that since this property was a part of the Pohick Valley Stream system, perhaps the Park service would be interested but the authority ultimately declined. A member of the Parks land acquisition board said no to accepting it; she was concerned that it had no public access, since it was generally surrounded by homes and steep hills. 

Annual Meeting:  The Annual Meeting will be held May 26.  51 proxies have been received so far.  In addition 8 $25 checks have been received for next year’s assessment.

Mary will handle the direction signs and tape; Larry will take care of the ballots.

Joe reviewed the motion passed at the 2006 annual meeting regarding unusable land adjacent to the Swim Club. The association had agreed to hold a membership meeting to vote on accepting the unbuildable portion of the property, once the Swim Club had arranged for the rest of the property to be developed. Given the recent events and what’s been going on with the pool property (appears to be entirely unbuildable), Board discussed bringing up a vote to revoke the previous motion. The KWSC board also asked the KPWCA Board to hold onto files and keys from the swim club.  The KPWCA will decline in order to legally protect the KPWCA members.   

Communications from members: A shed request has been approved. Two complaints about lawns have been received- and those homeowners were notified of the county regulations regarding grass length.   

Hearing no new business, Virginia motioned to adjourn, Mary seconded. Adjourned at 8:20pm.