KINGS PARK WEST COMMUNITY ASSOCIATION
BOARD OF DIRECTORS’ MINUTES
Monthly Meeting June 2005
June 1, 2005
Attending: Larry Velte, Tom Coldwell, Bernie Shinal, Joe Meyer, Armand Fournier, and Dina Gorrell; absent Fred Fredericks.
The June 2005 monthly meeting of the Board of Kings Park West Community Association was held on Wednesday, June 1, 2005 at 7:30 p.m. at Robinson High School.
A quorum was present and Larry Velte called the Board meeting to order at 7:30 P.M.
The Board unanimously agreed to dispense with the reading of the May 4, 2005, and May 22, 2005 meeting minutes.
A motion was made and seconded to delete the vote count from the draft May 24, 2005 annual meeting minutes. After discussion, the motion was defeated and the minutes were accepted as drafted.
The Board discussed the results and issues raised at the annual meeting, including the twenty-three percent (23%) attendance in person or by proxy, the suggestion to update the website with a history of the Community Association and the distinction between the Civic Association (Larry Velte to draft), the request to post the monthly meeting minutes on the website in a timely manner, street lights on Catterick Court (forwarded to Civic Association for action), the concern/request for support of parking restrictions on Collingham Drive (forwarded to Civic Association for action).
A motion was made, seconded and the Board approved election the Officers for the next fiscal year:
President, Larry Velte
Vice President, Tom Coldwell
Treasurer, Bernie Shinal
Secretary, Joe Meyer
The Board discussed the renewal of the RCS Management contract.
Joe Meyer made a motion to approve the 2006 budget as presented to the general membership, Tom Coldwell seconded the motion and it was approved.
Tom Coldwell made a motion to fix the amount of the 2006 annual assessment at $50 per lot, Dina Gorrell seconded the motion and it was approved.
The Board discussed the organization of the Neighborhood Maintenance Committee, the Board is grateful for the enthusiasm expressed by the volunteers. Larry Velte made a motion, and Armand Fournier seconded the motion to approve the establishment of the Neighborhood Maintenance Committee. Larry Velte named Fred Fredericks as the Member-at-Large to liaison with the Committee. The Board discussed the need to allow the Committee purchase the necessary supplies. Tom Coldwell made a motion to set a $250 limit for the purchase of necessary supplies without requiring advance Board approval. Armand Fournier seconded the motion and the motion was approved. The receipts for purchased materials will be submitted to Bernie Shinal for approval and reimbursement.
The Board discussed the filing of liens on the properties of the seventeen members that have not paid their assessments. Larry Velte will coordinate with Armand Fournier after June 10, and will complete the steps to file and record the liens. The Board will request RCS to provide one last aged report to ensure the list of no-pays is accurate.
Bernie Shinal will coordinate with RCS Management to coordinate the mailing of the 2006 notice of assessments by June 15. Moreover, Bernie Shinal will remind RCS to follow the approved timeline for mailing of the past due notices, etc. The Board decided that Larry Velte should prepare a letter from the President to be included with the RCS mailer. Additionally, the Board will include a reminder in the letter for members selling their property to request a HOA disclosure packet from RCS.
The Board discussed the preliminary results of the 139 surveys (24% of the members) received in response to the May mailer to the members. Although the yes/no responses have been counted, the written responses need further effort. Each Board member was provided a portion of the surveys to review and draft an abstract of the responses. The Board will discuss the results in more detail next month.
The Board discussed a small draft Herald article prepared in conjunction with the Civic Association reminding homeowners to follow certain guidelines for construction projects. Joe Meyer will edit the article and forward for the Board’s review and comments.
The Board discussed the annual audit and taxes preparation. Bernie Shinal will coordinate and commence the annual audit and taxes with RCS and Goldklang, Cavanaugh & Associates, PC.
The updating of the HOA disclosure packets was discussed. The Board will forward revised By-Laws as approved at the annual meeting, the Reserve Study, the 2006 approved budget and the annual report as forwarded to the DPOR.
Larry Velte will contact Robert Segan regarding payment of the annual Corporation fee.
The Board discussed the possibility of changing the day of the month that the Board holds its monthly meeting. The Board will poll all Board members before making a decision.
Tom Coldwell made a motion to adjourn the meeting. The motion was seconded by Armand Fournier and approved. The meeting adjourned at 8:50 P.M.
The next monthly Board meeting will be held on July 6, 2005 at 7:30 P.M. in the Gold Cafeteria (or Recital Hall) at Robinson High School.