Attending: Larry Velte, Tom Coldwell, Bernie Shinal, Armand Fournier, Joe Meyer and Dan Barney

Not Present: John Ostrom

A special meeting of the Board of Kings Park West Community Association was held on Wednesday, June 23, 2004 at 7:30 p.m. at Robinson High School.

A quorum was present and Larry Velte called the meeting to order.

It was unanimously agreed to dispense with the reading of the June 17, 2004 Meeting Minutes.

The Board discussed proposed revisions to the budget including:

• Eliminate the planned renovation of the Allenby steps. After discussion with the Allenby residents it was decided to remove the existing steps and provide landscaping at a cost of $500
• Perform the original scope of tree maintenance for a total amount of $3,250 for 2004/2005
• After discussions with a tax specialist, it was agreed to increase the 2004/2005 budget for tax preparation from $200 to $700

Armand Fournier made a motion to adopt the revised 2004/2005 budget. Larry Velte seconded the motion and the Board approved the revised budget.

The Board discussed the adoption of a 2004/2005 annual assessment of $50/unit. Armand Fournier moved to adopt the $50 annual assessment, which was seconded by Joe Meyer and approved.

The Board discussed the engagement of RCS Management to provide financial services to the HOA, including collection of the Association’s assessments. The Board suggested that certain revisions be made to the proposed RCS contract; including clarification on the number of times RCS would contact the Owners regarding assessments, proof of insurance, verification that the Association owns the confidential database information, that it will not be used for any other purpose other than Association business, and that RCS would provide an updated database on a quarterly basis. The Board discussed cost considerations to incorporate the requested items. Armand Fournier made a motion to contract RCS, subject to the suggested amendments. Tom Coldwell seconded the motion and Board approved the engagement of RCS Management.

The Board discussed the final revision of the By-Laws as approved by the Members, and circulated an original for signature by the Board members.

Bernie Shinal suggested, and the Board agreed, that a Treasurer’s report be provided at the next Board meeting.

Joe Meyer presented the progress on awarding a contract for tree removal services. The two candidates are D&V Services (Paul Vogel) and Royal Oak (Mark DeWines). D&V Services was half of the cost of Royal Oak, at a cost of $3,250 for the cutting of 21 trees. The trees are to be dropped in place and left in the common land. The Board agreed that proof of insurance and licensure would be required before work could commence. Tom Coldwell moved to issue the contract for tree removal to D&V Services, subject to presentation of proof of insurance and licensure. Armand Fournier seconded the motion and it was approved.

Tom Coldwell suggested, and agreed to contact, Fairfax County regarding the chain link structure located adjacent to the stream on Commonwealth Blvd. The structure presents a hazard and the agency/owner is unknown.

The Board discussed the various committees and decided it would be beneficial to have a Board Member participate in the committees. The following Board members volunteered to participate in the following committees:

• Nominating Committee – Tom Coldwell (Chairperson, as required by By-Laws)
• Architectural Exploratory Committee – Larry Velte and Joe Meyer
• Tapestry Sign Committee – Bernie Shinal
• Divestiture Exploratory Committee – Armand Fournier
• Safety and Environmental Committee – Dan Barney

Larry Velte provided an update the HOA disclosure packets, including the payment of $25 to the Real Estate Board. An interim disclosure packet is ready, but the disclosure packets are not required until the Association is incorporated. The incorporation is pending. The Board discussed identification of DCCR violations as a condition of the disclosure. It was agreed that until formation of an Architectural Control Committee, the Board would review potential violations, encroachments, etc. on a case-by-case basis.

The Board discussed the inquiry of a homeowner who apparently has signed a contract to construct a two-car garage, for a total of three, before the reactivation of the HOA. A three-car garage is not in conformance with the DCCRs. The Board may allow this work to be grand fathered in and grant an exemption on this matter. However, absent submission of drawings, Fairfax County building permit and the signed contract, the Board will not act on the matter.

Larry Velte made a motion to adjourn the meeting. The motion was seconded by Joe Meyer and approved.

The meeting adjourned at 8:40 p.m.

The next KPWCA meeting is on July 7 at 7:30 P.M. at Robinson High School.

Armand Fournier

Secretary