Kings Park West Community Association

Board of Directors Meeting Minutes

May 14, 2014

In attendance: Joe Meyer, Larry Velte, Maureen Pettis, Mark Heppner, Linda Bufano, Linda Fournier, Virginia Scattergood

Meeting called to order at 7:35 p.m.

Approval of April Meeting Minutes: The April minutes were reviewed. Joe motioned to approve with Linda’s edits; Linda B. Seconded.  Approved 7-0.

Treasurer’s Report: The board was informed that the current checking account balance as of April 30, 2014 is $18,120.50; there are 2 general fund CD’s in the amount of $5,312.37 each, and the reserve study CD is $15,513.02 bringing the grand total to: $45,463.52.   

Two homeowners who paid their dues recently still owe a little interest for the year; Joe moved that accounts with an interest balance under twenty cents ($.20) be waived; Linda B. seconded; approved 7-0.

The bill from J&L for removal of trees as a result of the Spring survey has been received and approved for payment. Billing for the mailing for the annual meeting documents has also been received.

Nineteen homeowners still owe dues for the year, and a final warning letter needs to be sent by the Board before liens are filed.  Joe will check with Crystal on how best to proceed.

Financial Resolution: Joe motioned to read the financial statement, below, into the minutes after the meeting has closed; Linda F. seconded; Approved 7-0.

Violations:  The shed on Pumphrey in violation of Fairfax County code has been rectified since the homeowner reduced the height; however documentation is still needed by the Board for architectural review approval. The Board will discuss how best to review this with the homeowner.

There is a fence and shed on Pimlico which was also erected prior to approval by the architectural review committee. Joe has spoken with the homeowner in order to get the proper documentation.

Creek Inspection: The county has information on the erosion and exposed pipe and will investigate.

Encroachment letters:  Linda F. is working on them.

Website:  Joe updated the website in preparation for the annual meeting.

Annual Meeting: The letters have been sent and proxies are coming in. The nominating committee has one nominee secured, with another one as a potential members. 

Larry has the materials for the meeting (cards, etc.) and Linda F. has the map.  

New Business:  Larry received information on a new insurance company and passed it to the Board for informational purposes. 

Joe located the information on the Association’s web page for Crystal to review.

A homeowner asked about trimming the holly bushes as the entrance on Sideburn.  Joe received a bid for trimming and sent to the KPW Civic Association for consideration.

The Board of Directors decided that any unspent funds from the 2013-2014 budget are designated to the reserves.

Hearing no further new business Linda B. motioned to adjourn; Virginia seconded. Concluded at 8:15p.m.